Production control
Decoration Specification Sheet
Document artwork, placement, dimensions, colours, Pantones, method, special instructions and sign-off before production.
Best for: Screen printers, embroiderers, sign shops, apparel decorators and promo production teams.
Inside the download
What is included?
Give production the same source of truth sales promised the customer. The fields map to how the job already runs, so your team can pick it up on the next order without a setup step.
- Artwork
- Logo placement
- Dimensions
- Thread colours
- Print colours
- Pantones
- Embroidery
- DTF
- Screen print
- Laser
- UV
- Vinyl
- Special instructions
- Approval status
- Customer sign-off
Mini playbook
How do you get the most from it?
When to use it
- A customer is approving a proof before production
- A mixed-method job with print and embroidery together
- An outside decorator needs the full spec
- A high-value apparel or sign job you cannot re-run cheaply
Common mistakes it prevents
- A proof approved without placement, size or colour locked
- A missing Pantone or thread colour
- No method-specific notes for screens, stitch count or film
- Production working from an old artwork file
Example workflow
- Artwork is received and checked
- The spec is completed with placement, size, colour and method
- The proof is sent for customer sign-off
- The customer signs off the full spec, not just the picture
- The signed spec is attached to the job for production
Comparison
Manual worksheet vs TaggIQ workflow
| Step | Worksheet version | TaggIQ workflow |
|---|---|---|
| Detail | Placement and colour live in email threads | Placement, size, colour and method on the job record |
| Sign-off | Customer approves a picture | Customer signs off the full production spec |
| Handoff | Floor hunts for the latest file | Spec, approved proof and notes travel with the job |
A proof tells the customer what it looks like. A decoration spec tells the floor what to produce.
From worksheet to workflow
When does manual control start slowing the shop down?
In TaggIQ the decoration spec, approved proof and production notes live on the job itself, so what sales promised is exactly what the floor sees and the customer signed.
Production Agent Proposed build
Chases artwork, sizes and sign-off so jobs keep moving.
Jobs sit waiting for a vector logo, a size breakdown, a proof approval or a deposit.
- Checks each job for what is missing before production
- Asks for the right thing in plain language (a vector file, not "better artwork")
- Sends size links, proof reminders and deposit requests on the schedule you approve
Two ways to start
- One agent on your current tools
- A setup fee plus a monthly agent fee, quoted after a free AI workflow assessment.
- The TaggIQ platform
- Quotes, orders, production and invoicing in one platform, with AI that drafts alongside your team. 30-day free trial.
Other agents that help here
See all AI agents and what each one does.
Read the full picture
The print & promo workflow guide
This worksheet is one step in the operating path. The guide shows how quoting, proofing, purchase orders, size collection, invoicing and payment connect, quote to payment without spreadsheet chaos, step by step.
Where this fits next
FAQ
Common questions
Which production mistakes does this catch?
The ones that cause re-runs: wrong placement, a missing Pantone or thread colour, no dimensions, or artwork that was never actually signed off. It puts every decoration decision on one sheet the floor can trust.
Which decoration methods does it cover?
Embroidery, screen print, DTF, DTG, laser, UV and vinyl, with method-specific notes (stitch count and backing, screens and underbase, film and profile) so mixed-method jobs do not lose detail between sales and production.
Why does customer sign-off sit on the spec, not just the artwork?
Because placement, size and colour are where disputes happen. When the customer signs the full spec, the approved production details protect both sides and keep any reprint decision tied to what was agreed before production.
How does TaggIQ keep this together?
The decoration spec, the approved proof and production notes stay attached to the job, so sales, the shop floor and the customer are all working from the same source of truth.
Free resources
The next worksheet for this workflow
Keep the same discipline moving through the job.
Size Collection Form
Stop chasing sizes across email threads, messages and last-minute changes.
Get the formQuote Template
Reduce quote revisions, missing approvals and margin-killing assumptions.
Get the template
Find the first job TaggIQ can take off your plate.
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