Supplier ordering
Supplier Purchase Order Template
Send suppliers purchase orders that separate product, decoration, artwork, delivery and required-date details clearly.
Best for: Promo distributors, print shops and production teams ordering from suppliers.
Inside the download
What is included?
Reduce supplier callbacks, wrong items and late surprises. The fields map to how the job already runs, so your team can pick it up on the next order without a setup step.
- Supplier
- PO number
- Required date
- Product details
- Decoration requirements
- Delivery address
- Artwork reference
- Quantity
- Notes
Mini playbook
How do you get the most from it?
When to use it
- The customer has approved the quote or order
- You are committing supplier stock for a job
- A supplier is doing the decoration, not just shipping blanks
- A split shipment or partial delivery is involved
Common mistakes it prevents
- A PO that differs from the approved quote
- No required-by date, so the supplier deprioritises it
- No artwork reference on a decorated supplier order
- An unclear delivery address or wrong size and colour split
Example workflow
- Start from the approved order, not memory
- Select the supplier and pull the exact SKUs and quantities
- Raise the PO with required date and artwork reference
- Confirm the order and capture the ETA
- Receive goods and move the job into production
Comparison
Manual worksheet vs TaggIQ workflow
| Step | Worksheet version | TaggIQ workflow |
|---|---|---|
| Raise the PO | Retype product, colour and size from the quote | PO raised from the approved order line for line |
| Context | Supplier, customer and job live in separate files | Supplier, customer and job stay on one record |
| Follow-up | Chase confirmation and ETA by memory | Confirmation and ETA tracked against the job |
The safest PO is the one that starts from the approved order, not memory.
From worksheet to workflow
When does manual control start slowing the shop down?
TaggIQ raises purchase orders from the approved order, keeps the supplier, customer and job on one record, and tracks confirmation and ETA so they do not fall through the cracks.
Production Agent Proposed build
Chases artwork, sizes and sign-off so jobs keep moving.
Jobs sit waiting for a vector logo, a size breakdown, a proof approval or a deposit.
- Checks each job for what is missing before production
- Asks for the right thing in plain language (a vector file, not "better artwork")
- Sends size links, proof reminders and deposit requests on the schedule you approve
Two ways to start
- One agent on your current tools
- A setup fee plus a monthly agent fee, quoted after a free AI workflow assessment.
- The TaggIQ platform
- Quotes, orders, production and invoicing in one platform, with AI that drafts alongside your team. 30-day free trial.
Other agents that help here
See all AI agents and what each one does.
Read the full picture
The print & promo workflow guide
This worksheet is one step in the operating path. The guide shows how quoting, proofing, purchase orders, size collection, invoicing and payment connect, quote to payment without spreadsheet chaos, step by step.
Where this fits next
FAQ
Common questions
What supplier problems does a clean PO prevent?
Wrong colour and size splits, a missing artwork reference, and no required-by date: the reasons blanks arrive late or decorated wrong. This separates product, decoration, artwork and delivery so the supplier is never guessing.
When in the job should I send it?
After the customer approves the quote and before you commit stock. Pull the SKUs, colours and quantities straight from the approved quote so the PO matches exactly what you sold, not what you remember.
Does it handle decorated orders and plain blanks?
Both. It carries decoration requirements and the artwork reference next to the product line, so a supplier doing the decoration gets placement and file, and a supplier shipping blanks gets a clean product spec.
What does TaggIQ add over a manual PO?
TaggIQ raises the purchase order from the approved order, keeps supplier, customer and job linked, and tracks confirmation and ETA so nothing slips between ordering and the production floor.
Free resources
The next worksheet for this workflow
Keep the same discipline moving through the job.
Quote Template
Reduce quote revisions, missing approvals and margin-killing assumptions.
Get the templateSize Collection Form
Stop chasing sizes across email threads, messages and last-minute changes.
Get the form
Find the first job TaggIQ can take off your plate.
A 30-minute conversation about your workflow. You leave knowing which agent is worth building, whether or not you work with us.
Book an AI workflow assessment Try the platform free for 30 days
Free assessment. No card for the platform trial. Agent fees are quoted separately.